Frequently Asked Questions

What is BuyA&M?

BuyA&M is a web-based e-Commerce system developed by the Texas A&M University System, in partnership with Periscope Holdings, Inc., which, when fully implemented campus-wide, will replace the AggieBuy e-Commerce system currently in use at Texas A&M and Texas A&M-Galveston. BuyA&M will also be implemented by all TAMUS Members, replacing the purchasing functionalities within FAMIS, EPIC, and Masterpiece. BuyA&M is fully integrated with FAMIS and will be linked to Texas A&M’s major suppliers, as is AggieBuy, providing customers with online catalogs and shopping carts.

When will BuyA&M be implemented at Texas A&M University and Texas A&M University-Galveston?

Preliminary work to migrate Texas A&M University and Texas A&M University-Galveston from AggieBuy to BuyA&M is currently underway with user training and implementation projected to begin in September, 2015.

How, when, and where will departments be trained to use BuyA&M?

Hands-on/Classroom and TrainTraq training sessions are projected to begin in early September, 2015, and Quick Reference Guides currently under development will be linked from this website. Classes will be held in Room 201 of the GSC unless otherwise noted, and specific class schedules will be distributed and posted on this website. Classroom Training for TAMU-Galveston and the TAMU-School of Law users will be conducted in their respective locations, specific dates and locations TBD, and webinar-based training will also be offered.

What will happen to all of the documents and histories that have accumulated in AggieBuy?

Texas A&M’s BuyA&M Project Team is investigating several possibilities, including a web-based application and searchable database which will allow users to access, view, print, and report their AggieBuy documents and transactions.

How does BuyA&M differ from AggieBuy?

Both are web-based “procure to pay” systems which feature configurable Approval Workflows and punch-out catalogs. Besides differences in “look and feel” and overall navigation, which are expected with any new system, BuyA&M and AggieBuy differ in several key areas, including User Roles, Commodity Codes and their assignment, Requisition Types, and email notifications. Overviews of these differences are provided below.

Who may I contact if I have questions?

A BuyA&M “help-desk” email and phone number will be established and announced soon. Additional BuyA&M information, including the training and roll-out schedules, Quick Reference Guides, and Help Desk contact info, will be distributed on an ongoing basis via the Controller Connection, the Procurement Services listserv, TrainTraq, and this website.

Texas A&M’s BuyA&M Project Team
Name Department Email Address Phone Number
Paul Barzak Procurement Services  pbarzak@tamu.edu  979.845.3816
Leslie Brunson Accounting Operations  lbrunson@tamu.edu  979.847.8833
Cindy Gillar Procurement Services  c-gillar@tamu.edu  979.845.2325
Phillip Guillen Associate VP and Controller  pguillen@tamu.edu  979.845.8846
Randy Linder Information Technology  randy-linder@tamu.edu  979.845.9018
Colleen Locke Procurement Services  cf-locke@tamu.edu  979.845.9212
Clint Merritt Financial Management Operations  c-merritt@tamu.edu  979.845.8772
Donna Young Procurement Services  dj-young@tamu.edu  979.845.4501
BuyA&M User Roles compared to AggieBuy Roles

Users may be assigned one or more of the following BuyA&M Roles (Equivalent/near-equivalent AggieBuy roles italicized)

Inquiry – view only.

Departmental Access (this will be the primary role for most users throughout the campus)

  • Shopper
  • Receiver
  • Department Allocator
  • Approver

Basic Purchasing

  • Buyer
  • Contracts Administrator

Accounts Payable

  • Invoice Reviewer FMO
Requisition Types

Direct Open Market:

Non-catalog Delegated Purchases <$10,000

Open Market:

Non-Delegated purchases >$10K. These will route to Procurement Services for completion.

RPA:

Purchases that have already been made. This would be like an AggieBuy “non-PO Invoice” or “Confirming Order”.

Commodity Codes

While AggieBuy utilizes the 8-numeric-character UNSPSC system of Commodity Codes, BuyA&M utilizes the NIGP system, specifically “Class” and “Item” (a total of five numeric characters). In AggieBuy UNSPSC values automatically populate each line item selected from a catalog or AggieBuy Contract, while FMO “Commodity Code Assigners” manually assign codes to non-Catalog/non-Contract items. In BuyA&M, every user with the “Department Access” role will manually assign a NIGP value to every line item on their requisitions.

Specialized Email Notifications

While AggieBuy can be and has been configured to automatically send email notifications to designated recipients whenever certain UNSPSC or CAS (Chemical Abstracts Service) values appear on a requisition line item, BuyA&M is currently not configurable to do the same (with either NIGP or CAS). Texas A&M’s BuyA&M Project Team is investigating the possibility of generating BuyA&M reports for users who currently receive auto-emails from AggieBuy.